Agency Management Software Pricing Comparison

Most agency software uses one of these pricing structures:

Per-seat pricing: You pay for each user. Simple to understand, but costs scale linearly with team growth.

Tiered pricing: Fixed prices for user ranges (e.g., 1-10, 11-25). Better economies of scale, but you might pay for seats you don't use.

Feature-based tiers: Basic features are cheap, but you pay premium prices for analytics, integrations, or advanced reporting.

Usage-based: Pay for what you use (projects, storage, etc.). Unpredictable but potentially cost-effective for smaller operations.

Here's what agencies typically pay:

Micro agencies (1-5 people): $0-$50/month Many tools offer free tiers at this level. Monton's Starter plan is free forever for up to 5 seats.

Small agencies (6-15 people): $100-$500/month This is where costs start varying significantly based on feature needs.

Medium agencies (16-50 people): $500-$2,000/month Enterprise features and dedicated support become important.

Large agencies (50+ people): $2,000-$10,000+/month Custom pricing, dedicated account management, and SLA guarantees.

The subscription price is just the beginning:

Implementation costs: Some tools require consultants or extensive setup time. Factor in 20-40 hours of configuration.

Training investment: Complex tools mean productivity loss during ramp-up. Simple tools like Monton minimize this.

Integration fees: Connecting to your existing tools often requires paid add-ons or higher tiers.

Data migration: Moving from existing systems can be costly and time-consuming.

Switching costs: If the tool doesn't work out, you'll need to invest again.

A $500/month tool that helps you identify and fix a single unprofitable project pays for itself many times over.

Consider these ROI factors:

Time savings: How many admin hours will you save?

Profitability visibility: Can you spot margin issues before they become losses?

Resource optimization: Better utilization = more billable hours without hiring.

Client retention: Better project delivery leads to longer relationships.

Team satisfaction: Tools people love reduce turnover costs.

Monton's pricing philosophy is simple: you shouldn't pay for software until you're ready to scale.

Starter (Free forever): Up to 5 seats with full project management, time tracking, and basic analytics. Perfect for testing the waters.

Team ($15/user/month): Advanced profitability analytics, priority support, and more capacity for growing agencies.

Pro ($25/user/month): Enterprise features, custom integrations, and dedicated support for established agencies.

The free tier isn't a limited trial—it's a real tool that agencies under 5 people can use indefinitely. This means you only start paying when the tool has already proven its value.